Nordic Research School in Library and Information Science

Road Show Seminar Guide


Goal
The novel concept of a 'road show seminar' means that a team of 2-3 senior researchers of high international status will visit 2-3 Nordic-Baltic sites, each covering an adequate region, with a tailored set of lectures and tutorials on a pre-selected research area, as well as supplying improved supervision and consultation. The idea is in a cost-effective manner to provide research knowledge and experience out to the local research groups and doctoral students within Nordic-Baltic regions. Travel and accommodation costs are thus minimized.

Budget for travel and accomodation
Travel and accommodation costs should not exceed 45.000NOK. The main responsible person for the road show should try to find the cheapest possible and practical alternatives. Travel costs will be reimbursed according to the NORSLIS instructions.

Budget for honoraries
Honoraries only applies to visiting lectures, that is persons not employed by the NORSLIS departments. The cost for one hour of teaching is 1200NOK(inkluding social costs) and the lecturer will be paid 800NOK. Road show honoraries could not exceed 21.000NOK which corresponds to 18 hours of teaching (lectures, seminars, supervision/consultation). Honoraries will be paid using forms (one for honorary and one for tax reduction) that the research school leader will send to the lecturers for them to fill in and return.

Honoraries should not be tranferred to cover travel and accommodation, since the aim is to engage lecturers from outside the NORSLIS network. If a NORSLIS visiting professor teaches, honoraries as well as costs for travel and accommodation will not be paid using the budget for the course/workshop, but from the visiting professor budget.

Questions regarding budget issues and other practical considerations should be addressed to the research school leader. Organizers are also recommended to make use of earlier experiences by asking other organizers in the NORSLIS network and to study their previous activities.

Layout
There must be one main responsible person for the road show seminars. At each stop there must be one local organizer, who takes care of the practical details: announcing the program, making hotel reservations, providing space for the seminars and consultations. The announcement of the events should follow the NORSLIS guide.

Please have a look at 2004 Road show seminar to get an idea on how to announce and plan the road show. Typically, each stop starts with a one day seminar followed by supervision/consultation the next day.

Students, and others, who wish to participate are kindly asked to inform the local contact person in advance of the seminar. Students should indicate if they wish to have a separate talk to the lecturers during their visit, and also send them an abstract describing their research idea. Ph.D. students under the NORSLIS programme may apply for travel support to the NORSLIS Board.

Activity report
The main responsible person must send an activity report of the road show to the research school leader. The details of what should go into the report is specified in a activity reporting form to be filled in and submitted to the research school leader.